The planning end game is on. You’re working with your guest list to arrive at a final headcount, contacting everyone who hasn’t sent in an RSVP, and managing the number of adults and children. Sending the meal count for each menu option to your caterer. Dealing with who should (and shouldn’t) sit next to who at the reception. Drawing up a seating chart. Redoing the chart. Blowing away the eraser dust and redoing it again.
Handling all the last minute to-do items is no easy task, to be sure. Luckily, there are a number of online tools that you can take advantage of to save your time and sanity while juggling all the details, and I cover some of them in my previous post: Finalizing Your Wedding Guest List and Seating Plan.
If you haven’t read it, I encourage you to check it out, as there are some great tips included. In that post, I also introduced the downloadable seating chart builders Perfect Table Plan and Seating Arrangement For Weddings, both of which allow you to go from guest list to a visual seating plan layout with point-and-click ease. And for those who think their old-school pencil & paper will serve them as well or better, I say to each his or her own. But you just don’t realize how much of a convenience these tools offer until you try them.
Another great tool available is Top Table Planner, an easy to use drag-and-drop seating layout designer. This one has the added bonus of being completely online, so there’s no software to download (one disadvantage of Seating Arrangement For Weddings is that it doesn’t run on a Mac). Its intuitive interface allows you to select and arrange various table types, and assign guests to specific seating with ease.
Top Table Planner lets you set up various table types and sizes, indicate meal choices and RSVPs, add other reception elements like a dance floor and cake table, and print place cards and other reports. Because it’s online, it’s compatible with any Internet-ready computer, and pricing starts at just $20 US. They also provide a free trial, so you can take the service for a spin first. Definitely worth checking out.
Photo Credits: Screenshots from perfecttableplan.com, seatingarrangement.com, and toptableplanner.com